Technology has taken over each and every sphere of human life, and work dynamics are the most important one. Gone are the days when people used to work on files or desktop systems. Now portable systems with access to cloud storage have become the norm. However, printing devices in the office setup are a constant factor.
Technology has also affected printing devices, and they have evolved significantly. Now printer devices are multifunctional, can handle cloud storage, and are connected to Wi-Fi. Still, some work setups fail to fully utilize the advancement because they are stuck with old devices. If you are also one of them, spot the signs and upgrade the devices.
If you are also wondering about when is the right time to upgrade your printing devices, give a detailed read to this article and learn all you need to know.
Top 7 Signs You Need to Upgrade the Printer
Most office setups believe that having a printing device on the premise is enough to sort their work. However, if the printer is not in its best shape, it will not offer much help and instead create more issues. You should not ignore the issues but spot the signs and upgrade the devices to boost workflow and efficiency.
Here are the major signs you need to upgrade your printer or move to a better quality device and enjoy higher profitability.
1. Increased Printing Demand
Increased printing demand is the major sign you need to upgrade your printer. It can be due to an increased number of workers in your office space or an increased load. The employees might need to print more frequently, and the existing printer might not be suitable to take care of such needs. Choosing an upgraded device is the best option. Some organizations prefer to explore printer rental Abu Dhabi based services and lease a better quality device to save costs and fulfill increased demands too.
2. Slower Printer Performance
Slower printer performance is the ultimate sign you need to upgrade your printing device. The slower printers will not only consume more time of workers trying to get a print but negatively impact overall productivity. It can also cause hindrance and disruptions in important meetings and delay work schedules. All of this can also lead to financial and reputational loss. So, do not ignore the need and upgrade printing devices when due.
3. Frequent Paper Jams
Frequent paper jams signify that you are still stuck with old and outdated printing devices. Advanced and high-quality printing devices do not face issues like paper jams. Paper jams negatively impact printer performance and print quality, on top of wasting the time of the workers. So, if you want to eliminate all the disruptions from the work setting, replacing your old printing device with an advanced one is crucial. If you are worried about sparing your budget for it, you can explore rental and leasing options that are more feasible.
4. Outdated Security Protocols
Outdated security protocols are another significant sign it is high time to upgrade your device. The outdated devices are not well protected and can be hacked easily. Moreover, they often do not have proper security controls so anyone can access the data, even if they are not authorized. Advanced printing devices pay special attention to security measures, and no one can access data without permission. So, do not compromise on the security of your data or device and upgrade printers.
5. Poor Print Quality
Poor print quality is one of the obvious signs it is time to change the printing device and get a new one. The prints can be a blur, too light, smudged, or not readable. You should not disregard the issue while blaming it on ink. The poor prints can cause misunderstandings and create significant issues in your work. So, acknowledge the issue when it occurs and upgrades your device.
6. Limited Printer Functions
One of the most crucial signs it is high time to upgrade the printing device is the limited printer functions. If your printer only handles basic tasks like printing and copying, you are stuck in the past. The advanced printing devices are multifunctional and can handle multiple tasks at the same time. These include printing, copying, scanning, faxing, emailing, and cloud storage too. So, if you want to boost productivity in your work setting, upgrading printing devices is the first step.
7. Increased Printing Cost
The increased printing cost is the last sign it is high time to upgrade your printing device. Outdated printing devices can develop all sorts of issues. They might ruin more papers with poor quality prints, ink usage can increase, and various parts can go out of function. You will have to spend extra to resolve all such issues. If you are not yet prepared to buy a new device, contact xerox printing services providers and lease one to limit your expenditures while ensuring quality printing.
Do you need an upgraded printing device?
If you are on a tight budget, you should not put off essential needs like an upgraded printer because it will hurt your profitability. Instead, contact printer rentals and lease the best device which offers maximum perks and upgrade your work setup, which will boost profitability too.
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