Summary: In this article, we will be discussing about the ways that you can use to save Office 365 contacts on Mac machine. Using those methods you will be able to compare the best for you in the end. Then, using the appropriate method you can quickly export Office 365 contacts on your Mac computer without loss.

Maintaining a contacts list for every large organization or a normal user is quite essential to keep in contacts with them. Without a proper contacts list, it becomes difficult for users to manage the communication process in a smooth way. Nowadays, Microsoft 365 is used by numerous organizations where multiple users like to manage their business-related work. This O365 utility even offers various software and services for multiple tasks for a Mac machine. So, you can easily access them during management, communication, documentation etc. on computer.

However, to access these services there should be a proper Internet connection. Sometimes, the Office 365 users need to save their contacts locally i.e. on the system. Thus, in this article, we will be going to explain different methods to save Office 365 contacts on your Mac OS.

Why There is Need to Exporting Contacts List from Microsoft 365?

Now, when it comes to the need to export Office 365 contacts on a Mac system, it varies for a person to person. As every user have some specific requirements like they may want to create an invite list for a specific event. Or some may want to import Office 365 contacts into another application etc.

One of the major reason can be the ‘Internet’ connectivity. To access O365 365 services, tool, emails, contacts etc. you should have a proper Internet connection. Without it, none of you will be able to access any data and services of the Office 365 on your Mac machine.

Therefore, you will need to save Office 365 contacts on your system to access the data of Microsoft 365 contacts without an Internet connection on a Mac OS.

Thus, in the next section, we will be describing what you can do to get all the contacts list from the Microsoft 365. There are basically two method to perform this task on your respective Mac machine, for that, we are describing the manual one first.

Manual Method to Save Office 365 Contacts on Mac Computer

There is a manual method available that you all Mac users can use to easily export Office 365 contacts on Mac computer by following the steps-

1. First, open Microsoft Office 365 and click on the People option after scrolling down
2. Now, you will be able to see a list of your all users contacts, including name details, email address, etc. on the screen
3. After that, just select the contacts from the list that you need to export and save on mac
4. In this step, select the Manage drop down tab and click on the Export Contacts
5. At last, select the export format > Microsoft Outlook CSV

Limitation of Manually Trying this Method for Mac OS

Sometimes, you may not be able to implement the step properly on your Mac machine. Ultimately, it results in data loss issues of the contacts. Hence, you should have the technical expertise to perform the steps for saving procedure. But, in case, if any of the steps is implemented incorrectly then it will lead to data loss. In some cases, only a few contacts will be exported that too with incomplete information.

Automated Solution to Save Office 365 Contacts on Mac OS

Yes, you can make use of an automated and trustworthy software that is Mac Office 365 Backup tool. With this software, the user can easily backup Office 365 contacts without any data loss issue on their respective Mac machine. Moreover, the utility is having multiple features and user-friendly interface which makes easy for you to work with it on your local machine. In case, you may need to know how to backup outlook 365 emails on Mac OS then this tool will help you out.

As we know contacts take a long time to build and contain crucial information so you may demand for an advanced solution that allows transferring of contacts from Office 365.

Features of the Tool with Mac Compatibility

This stand-alone tool has many additional features let’s have a look at some of them:

1. It allow the users to pause and resume the running procedure of saving any contacts from O365.
2. Moreover, this tool permits you to export emails in various file formats and calendars in ICS format, and contacts into VCF format.
3. This backup software even provides an option to save the selective data using the date filter option.
4. Additionally, it provides an option for the naming convention as the original format without any issue on the respective Mac machine.
5. With the help of this utility, you can even delete the data items from the server using delete after download option to free up the space of Microsoft 365 mailbox.
6. Authenticates you to take a backup of newly arrived Office 365 data using an Incremental Backup option on Mac machine.

Steps to Export Office 365 Contacts on a Mac Computer

Download and open the above mentioned utility on your Machine, and follow the steps to save contacts list –

1. Fill the credentials of your Microsoft Office 365 account information and click on the login button
2. Then, choose the file format (VCF) in which you are looking to save your O365 data on your Mac computer. You can also select the destination path of data to save emails from Microsoft 365
3. After that, the tool provides various filter options like Date-Filter to apply for the selectively saving them
4. At last, hit the Start Backup button and the software will start exporting the contacts from the server on your Mac computer.

Summing Up

There are many users who need to save Office 365 contacts locally on their Mac computer. However, doing this task might have multiple reasons. But one of the possible and common reason is to access all the contacts of Microsoft 365 contacts without Internet usage. Thus, in the above section, we have introduced the different methods to export Office 365 emails on a Mac computer without any hassle.

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