This article contains all the information that you need to know about how to Update QuickBooks Company File to your current version of QuickBooks. However, upgrading the QuickBooks application does not upgrade your company files automatically.
Thus, you have to manually upgrade your company files. Moreover, to upgrade a company file after a software upgrade, open the company files as Admin and then follow the update process.
Note: One must know that only the Admin user can upgrade the company file, thus keep your QuickBooks Admin credentials handy.
So, to rectify such issues, you may call us at +1-855-738-0359 directly and get instant assistance from professional advisors
Behind Upgrading Your QuickBooks Company File
Important Factors Before Update QuickBooks Company File
Below we have mentioned some of the major factors that you must take into consideration before Update QuickBooks Company File
-
Only the Admin user can Update QuickBooks Company File
If you haven’t created other users in QuickBooks, it means that you are the Admin user. However, if the message, “The company file needs to be updated. Please ask your QuickBooks administrator to update the file,” appears on your screen, then it signifies that you are not signed in to your data file as the Admin user.
-
Do not update over a network
Make sure that the company data file that you want to upgrade is stored on the same computer that you are using to update it. Thus, you might need to copy the file from another computer, and then copy it back after you finish updating it.
-
After updating your data file, it will not open in previous versions of QuickBooks
Before updating your file, QuickBooks automatically backs up your company data, so that you can revert to the older version whenever required.
-
Enterprise data files only work in Enterprise editions of QuickBooks
One must know that, you cannot convert QuickBooks Enterprise data to QuickBooks Pro, or Premier. You can convert a Pro or Premier file to QuickBooks Enterprise, but the company file will not open in Pro or Premier after you convert it.
Recommend to read:- How to Fix QuickBooks Error 6000 77
Tips & Tricks To Ensure Smooth Update Of QuickBooks Company File
Below we have mentioned some of the key factors that you must consider before you begin to update your company file to the latest QuickBooks version.
- Resort your lists
- Verify your data file
- Rebuild your data file
- Check your Qbwin.log file for error messages
- Make sure the updated data file is in good shape by running the Verify Data utility after you finish the update
Read Also :- QuickBooks Email Setup
Here’s How To Upgrade Your QuickBooks Company File
Important: You won’t be able to open your company file in the earlier QB version, if you have upgraded it to the latest one. However, you must login using the Admin username and password before upgrading your file.
- To begin, open the new copy of your QuickBooks file. Right after opening, you would receive a notification telling you how Intuit uses your internet connection, click on OK. It will open the QuickBooks Welcome Screen and then, click on the Open or restore an existing company option.
- Click on the Open or Restore Company option and leave the default section, which should be Open a Company file and, click on Next.
- This will open the Open a Company file window. To go to the I:/ drive, click on the This PC icon on the left-hand side. Now, search for the drive labeled (I:) and double-click on it. You may need to hover over the drives to locate it.
- It will open the list of the QuickBooks files located in this drive. Now, go to the file that you want to upgrade. Make sure to mark the Open file in multi-user mode checkbox and click on Open.
Note: You might find several files that might be similar to your name; the one that you want to upgrade will display the yellow-green QuickBooks icon to the left of its name, and will show QuickBooks Company File under the Type column on the right-hand side.
- Now, enter the QuickBooks Admin username and password whenever asked and press the Enter key.
- Further, you will be asked if you are hosting this file on a shared computer or network. Click on No.
- Click on the Update Now button to get an overview of the update process.
Note: It will create a backup file and save in a folder on the desktop. The folder will be named as QBXXBackupFiles where the XX corresponds with the version of QuickBooks you are upgrading from.
- The file will now go through the upgrade and backup process.
- Once completed, you will receive a confirmation that the file has been upgraded.
- Lastly, click on done.
Summing It Up
We hope the above steps would have helped you update Update QuickBooks Company File without any hassle. However, if you need any further assistance, we would suggest you to give us a call on our Toll-Free Number +1-855-738-0359.
